Embassies around the world often ask for documents that seem misleading, especially for travelers who apply for a
visa for the first time. However, with a little work, the applicant can find out a lot about each document on how to obtain it, and why it is needed.
The invitation letter is among the documents that first-time applicants face difficulties in understanding its purpose. Actually, everything related to the
Letter of Invitation is quite simple and easy.
The
invitation letter for a Schengen visa is a document written by a citizen of the
Schengen nation inviting the applicant to apply for a Schengen visa. This invitation letter for the Schengen visa application is written with the
intention of clarifying the purpose of the trip and also guarantees that the applicant will not remain in the host country by illegal means. This invitation letter for a Schengen visa must be attached to the visa application and other documents,
which are required to be submitted with the Schengen Nation's Embassy.
What are the requirements for writing an invitation letter?
For an invitation letter to be valid, the host must meet the following requirements:
Must be a citizen or legal permanent resident of the country you visit
Must be a registered place (house, flat)
How to write an invitation letter for the Schengen visa application?
Many people may find this confusing, but writing an invitation letter for the Schengen visa may be the easiest part of your visa application if you have correctly understood how it works. The letter should be written by the guest and addressed to you or the consular officer. Some embassies have their own invitation forms, so, when you receive a checklist of visa required documents, be sure to check about it. If they already have a form, your host will only have to complete the blank spaces with the correct information.
we have listed some samples that you can use by changing the information according to your case. When writing an invitation letter, the main thing that the writer has to keep in mind is that the letter should include some important details of the host and guest. The letter should contain the following information about the host:
Structure of the invitation letter
The letter should be addressed to the Embassy staff with a salute to 'Dear Sir / Madam'. After this, your name and other personal details such as where you live and what work you do is the reason why and to whom you are writing the letter. Inform them of the expenses you are going to cover and how you are doing. Give the dates when the applicant will travel, and if he stays at your location in one of the Schengen states, mention the location, giving it the address.
If you are spending time with the applicant while in Schengen, it would be nice if you would just write a few words to the places you plan to travel together, like a short one-paragraph itinerary. Don't forget to mention that you have "attached supporting documents" to the letter of support you are sending. Sign the letter at the end of your name. When you write the letter, do not leave details like the date.
From what is written above, it can seem very simple and quick. In fact, it is, if you already have a clear idea of what the consular officer wants to know. However, many Schengen invitations make small mistakes while writing letters, which later cost them with visas. Despite the above guidelines, you need to keep in mind some small advice while writing the letter. Get the final tips on how to write an invitation letter for a Schengen visa below.
Don't make it too personal -
It is one thing to explain your relationship with the applicant in the letter, and another to tell throughout the letter how much you have missed them, loved them, and wanted to see them. The consular officer does not care, he just wants to make sure that you will pay the applicant's expenses. In addition, such descriptions will lengthen the letter, strongly advising you not to do so.
Do not give unnecessary details -
Above we have advised you to explain why you are inviting the applicant, along with the details of expenses. However, do not go too much into the details giving unnecessary information, such as where you will eat breakfast each day and how much each breakfast will cost you. The consular officer is unwilling to hear this. Instead, show only the available funds that you are an invitation to the applicant, and explain the expenses that they will be able to cover with that money, ie housing and food.
Do not make it too long -
as we have said for some time now, try to avoid unnecessary information and keep your letter short and clear. The consular authorities do not have the time, nor the desire to read the two-page letter, which could have been shortened to a few paragraphs instead.
Another important thing that you will not forget, in addition to your name,
business and home address, also take care to submit your phone number and email, so the embassy will be able to contact you if needed and you will have a chance if necessary, So please clarify any information.
Supporting Documents for Schengen Visa invitation Letter
Everything you have written and claimed in the Schengen visa invitation letter will be invalid if you do not support your statements with the documents.
You must submit the following documents:
Scanned copy of your ID / Passport Proof of financial statements, in the form of a bank statement or work contract and three final payslips Proof of house / flat ownership or rental contract that shows the address
An itinerary of places planned to travel together (if applicable), If the invitation has taken days off to work with the applicant during the period of stay in the Schengen area, then submit a document that proves there will be a large amount of money for the visa application
Where to submit an invitation letter for a Schengen visa?
When the invitation is done writing the letter for the applicant, he or she should sign it at the end and send it to the applicant alongside with the supporting documents. These documents can be submitted scanned, but it is better to submit them in original (aside from the ID/passport).
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